Terms & Conditions

Organiser: Cre8tive Productions LTD (company number 12716281, Robin Short, Christopher Short, and their respective officers, team, agents, contractors, and the venue (“Organisers”).

By entering or participating in any event of Cre8tive Productions Ltd, (including but not limited to The United Kingdom Open Dance Festival and The International Dance Festival), competitors, participants, parents/guardians (for those under 18), teachers, schools, and all associated persons (“Participants”) agree to these Terms & Conditions. Entry constitutes binding acceptance.

1. All entrants attend and compete entirely at their own risk. Dance competitions involve physical activity, with possible inherent risks, including but not limited to slips, trips, falls, collisions, strains, sprains, overexertion, and transmission of illness (including contagious diseases). To the utmost extent permitted by law, Participants (and parents/guardians for children) hereby release, waive, discharge, and covenant not to sue the Organisers from any and all liability, claims, demands, actions, or causes of action whatsoever arising from any loss, damage, injury (including death), illness, or expense suffered by the Participant or their property, whether caused by the negligence of the Organisers (except where such exclusion is prohibited by law) or otherwise, during the event, warm-up, practice, travel to/from, or any related activities. Participants confirm they are physically fit, have consulted a medical professional if necessary, and accept full responsibility for assessing their own suitability to participate.
2. Participants agree to indemnify and hold harmless the Organisers against any claims, losses, damages, costs (including legal fees), or liabilities brought by third parties arising from the Participant’s actions, participation, or breach of these terms.
3. Participants grant the Organisers an irrevocable, worldwide, royalty-free license to photograph, film, record, stream, broadcast, or otherwise capture and use the Participant’s image, likeness, voice, performance, and any related content for any purpose (including promotion, television, live streaming, DVDs, social media, archives). All rights and fees from such media vest exclusively with the Organisers. Participants (and guardians for children) waive any right to compensation, inspection, approval, or claims against the Organisers or third-party media producers. 
4. All entries must be paid in advance online. Fees are non-refundable and non-transferable from the moment payment is made, regardless of circumstances (including withdrawal, non attendance, disqualification, visa refusal, illness, or event changes). No refunds or credits will be issued.

Early Entry will allow competitors to obtain visa support letters earlier than entry opening. Dancers requesting Visa letters must have entered the event.

Late entries are accepted solely at the Organisers’ discretion and incur a 40% surcharge per event (non-refundable/non-transferable). With entrants being required to purchase venue entrance tickets in addition. Participants entering within the entry opening period receive entrance tickets as part of their entry.

Entrants have the opportunity to obtain Visa Support letters on entry. This is to be done online and subject to the entrant requesting the necessary visa support on entry. The visa support letters will be received immediately upon submission. Requests for manual visa support to be sent after entry will incur additional fees. Obtaining a visa remains the sole responsibility of the Participant. Entry fees remain non-refundable/non-transferable if a visa is denied or delayed.

5. Age-restricted events require all partners/dancers to meet the stated criteria on the date of the competition. Age is determined as per the published event, with descriptions of age restriction listed in the Timetable, Information area of the website. Falsification may result in disqualification without refund.
6. Participants must comply with all venue rules, Organiser instructions, and health/safety guidelines. The Organisers may refuse entry, disqualify, or remove any person for misconduct, unsafe behaviour, or rule breaches without refund. Participants are responsible for their own belongings; the Organisers accept no liability for loss, theft, or damage.
7. The Organisers reserve the right to alter, postpone, or cancel the event (or any part) due to unforeseen circumstances, including force majeure (e.g., acts of God, pandemics, government restrictions, venue issues). In such cases, the Organisers will endeavour to reschedule or offer alternatives but provide no refunds or compensation except as required by law.
8. All decisions by the Organisers (including on entries, results, disputes, disqualifications) are final and binding. These terms are governed by the laws of England and Wales. Any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales. If any provision is held invalid or unenforceable, the remaining provisions remain in full force.

Personal data collected during entry/participation will be processed in accordance with UK GDPR and the Organiser’s privacy policy (available on the website).

Acceptance: By submitting an entry or participating, all entrants confirm to have read, understood, and agree to all Terms & Conditions on their own behalf and (where applicable) on behalf of any minor(s) that are represented. That is required for entrants upon entry to accept the listed terms and conditions when purchasing.